DocuTrail for document conversion firms
Become a partner for easy-to-use and in-demand digitization softwareDocuTrail is for Document Conversion Firms who want to transform the way their clients:
- Convert their paper-based records into electronic digital documents
- Digitize and archive their paper documents
- Integrates with the Blockchain (at an added cost)
- Can destroy original paper copies
- Create Legally Authentic PDFs
What exactly is a legally authentic PDF?
It is a paper to pdf or digitally created document that complies with all the legal requirements of a certain jurisdiction or country. All standards are followed that are required for the digitization of a document from its paper-based to a digital medium to create “Legally Authentic Documents”.
Industries in need of legally authenticated documents
- Legal Firms
- Corporations
- Healthcare & Life Science
- Insurance
- Banking & Finance
- Energy & Utilities
- Engineering & Construction Firms
- Pharmaceutical Manufacture
DocuTrail empowers document conversion firms to offer to their clients the ability to convert and archive their past and future records in the most legal way possible. A DCF can use our solution to bulk digitize for a firm or additionally recommend MyVault, our secure storage vault in the Microsoft Azure cloud.
Features of DocuTrail
- DocuTrail can be downloaded and easily used by most types of scanners.
- Utilizes metadata powered by XMP technology which automatically encapsulates a scanned document during the scanning process.
- Tamper-proof metadata remains within a document throughout its lifecycle and is easily read by third parties using Adobe Pro.
- Precision search is done using utilizing OCR and metadata: PDFs are high quality, text-searchable, and maintain the identical format and layout of original documents.
- Can be stored on a client’s servers or in MyVault, which is powered by Microsoft Azure.
Chain-of-custody solution
The entire scanning process is validated through metadata certifications along with employee verifications and creates PDF documents that are tamper-proof and legally binding as the original. Document metadata certifies that the scanning process is compliant with applicable national and international laws. This also offers assurance that the documents cannot be modified.
Since the original paper-based copies can be destroyed if desired, no other scanning method or technology can match our legally authenticated process.
Innovative technology and integration
- Clawd DocuTrail is easily downloaded to your existing scanners and bridges with our platform for up-to-date certifications.
- With an Adobe XMP enabled application, your firm can capture meaningful information about a project (such as titles and descriptions, searchable keywords, and up-to-date author and copyright information) in a format that is easily understood by your team as well as by software applications, hardware devices, and even file formats.
- Metadata automatically applied during scanning.
- Document metadata can be stored in Blockchain for long term storage and to verify the integrity and journey of original documents, at an added cost.
Compliance assured
- Complies with ISO 13028 (dematerialization digitization process) and ISO 16684 metadata requirements.
- Digital signature certificates follow PAdES rules and all PDF are ISO 32000 and ISO 19005 compliant.
- PDFs are ISO 32000 and ISO 19005 compliant.
- Document integrity follows ISO 15489 and ISO 27001.
- We use Microsoft Azure as our cloud storage which meets a broad set of international and industry-specific compliance standards, such as General Data Protection Regulation (GDPR), ISO 27001, HIPAA, FedRAMP, SOC 1 and SOC 2, as well as country-specific standards, including Australia IRAP, UK G-Cloud, and Singapore MTCS. Rigorous third-party audits, such as those done by the British Standards Institute, verify Azure’s adherence to the strict security controls these standards mandate.
- PDF/A3 complaint
Become a DocuTrail sales and support partner
These partners become experts in the Clawd ecosystem of products and can use DocuTrail as a digitization solution to for their customers. As a Clawd partner, we will also provide you with co-marketing resources, shared training and development opportunities.
